The only WordPress PDF plugin with built-in OCR
The only WordPress PDF plugin with built-in Google Vision OCR. No pre-processing, no extra tools. Just upload and search.
WebEquipe PDF Search Pro is a WordPress plugin that indexes the full text of your PDF files, including scanned documents via Google Vision OCR, and makes them searchable through WordPress's native search and a dedicated shortcode form. It is used by government sites, universities, membership portals, product documentation sites and WordPress agencies.
…providing a searchable index page for 100s of linked PDF files, 60+ years of board minutes.
Trusted by document-heavy sites
5.0on WordPress.org · 200+ active installs
Default WordPress search can't read inside PDFs. Titles only, so the answer stays buried in the file.
PDF Search Pro indexes every page. Visitors find what is inside, even in scanned documents.
See it in action
Cloud OCR. Private visibility. Native search integration. Everything your PDF library needs.
“Perfect for websites with many PDF files” · WordPress.org
Land on the answer
Other search plugins hand visitors a 200-page file. PDF Search Pro shows the matching words in the result and opens the PDF on the page where they were found.
Result layouts
Four layouts, each with its own display options and a live preview in settings. Save one as the site default, or give each search form its own.
OCR · all paid plans
Old meeting minutes, archived forms, historical records: if a PDF was scanned from paper, other plugins can't read it. PDF Search Pro sends it to Google Vision OCR and makes every page searchable. Upload it. That's it.
Customer story
“These app people have the most stellar response and support: contacted them twice for small hiccups and, within 24 hours, app adjusted!”
Features
Grouped by what you need to do. Every feature here is on all paid plans unless it says Pro+.
Search reads inside PDF content and titles, not just file names. Add exact phrase matching, sorting and advanced filters, and share any filtered search as a link.
Pick a list, card grid, compact list or table. Show or hide each detail, preview it in settings, and override the layout per search form.
Keep a PDF out of search for good, take it out for now, or make it visible only to logged-in members. Change one file or hundreds at once.
Scanned PDFs are read by Google Vision. Progress shows live, busy moments retry on their own, and a stuck job can be recovered without uploading the file again.
Everything sits under one menu, PDF Search Pro. See what is indexed, what failed and why, without leaving WordPress.
Manage PDFs
See the status of every file, fix failures, and change hundreds of PDFs at once without leaving WordPress.
Search analytics
Under PDF Search Pro → Analytics. Every search with no results is a document your visitors expected and didn't get.
How it works
Install the plugin, run the first index, and every new PDF upload is handled automatically from then on.
Install from WordPress.org or upload the Pro zip. Activate, then open PDF Search Pro → Settings.
Click Re-index All PDFs. Text PDFs index instantly; scanned PDFs go to Google Vision OCR automatically.
OCR · paid plansExclude private PDFs from search, or mark them Private: invisible to logged-out visitors only.
Add [webequipe_pdf_search_form] to any page. Results show title, excerpt, file size and page count.
Who uses it
Different organisations, the same problem: the answer is in a PDF nobody can find.
Government and councils
BeforeOld minutes and notices are scanned PDFs, so residents phone the office to find them.
Universities and schools
BeforeRules and course details are buried in long catalogs, so the registry answers the same emails every term.
Membership sites
BeforeBylaws and member forms are either hidden from search or exposed to everyone.
Product documentation
BeforeSupport answers questions that are already on page 31 of a manual.
WordPress agencies
BeforeEvery client with a document library asks for search, and a licence per site adds up.
Real reviews
“These app people have the most stellar response and support: contacted them twice for small hiccups and, within 24 hours, app adjusted! App does as we hoped: providing a searchable index page for 100s of linked PDF files, 60+ years of board minutes. Keyword feature works well and, upon request, they added option to sort by file name which was perfect since we had set up field names with dates. Well done!”
“We tried a more expensive vendor, and we're not happy with the overly extensive configuration yet with little feedback from which files were indexed. WebEquipe even added some requested functionality to the plug-in which made me and my client very happy.”
“Perfect for websites with many PDF files. It makes searching inside documents very easy for visitors.”
“Does exactly what it says. Set up in minutes, PDFs are now fully searchable on our site. Great plugin.”
“Really useful plugin. Exactly what I needed to make my document library searchable. Works perfectly.”
Pricing
Start free, then upgrade when you need OCR, analytics, private search or more site licences.
Free forever
$0/mo
Free forever$0/mo
Free forever1,000 OCR pages · single site
$7/mo
Billed $89/yr · save 18%$9/mo
Billed monthly3,000 OCR pages · private search
$14/mo
Billed $169/yr · save 26%$19/mo
Billed monthly10,000 OCR pages · unlimited sites
$44/mo
Billed $529/yr · save 25%$59/mo
Billed monthlyAlready using the free plugin? Pro imports your existing index once, so nothing needs re-indexing.
Full comparison
A complete breakdown of what's included in each plan.
| Feature | Free | Starter | Pro ★ Get Pro | Agency |
|---|---|---|---|---|
| Core search | ||||
| Full-text PDF search | Included | Included | Included | Included |
| Auto indexing on upload | Included | Included | Included | Included |
| Shortcode search form | Included | Included | Included | Included |
| Exclude / include system | Included | Included | Included | Included |
| Background processing for large PDFs | Included | Included | Included | Included |
| WordPress Multisite | Included | Included | Included | Included |
| Search and results | ||||
| Exact phrase matching | Not included | Included | Included | Included |
| Highlighted excerpts | Not included | Included | Included | Included |
| Sort results | Not included | Included | Included | Included |
| Advanced filters, custom fields and taxonomies | Not included | Included | Included | Included |
| Four result layouts | Not included | Included | Included | Included |
| Open results on the matched page | Not included | Included | Included | Included |
| DearFlip viewer | Not included | Included | Included | Included |
| OCR: scanned PDF support | ||||
| OCR for scanned PDFs (Google Vision) | Not included | Included | Included | Included |
| OCR pages per month | Not included | 1,000 | 3,000 | 10,000 |
| Auto OCR on upload | Not included | Included | Included | Included |
| Bulk OCR scan | Not included | Included | Included | Included |
| OCR usage meter | Not included | Included | Included | Included |
| Automatic retry and stuck-job recovery | Not included | Included | Included | Included |
| Insight and access | ||||
| Download tracking and CSV export | Not included | Included | Included | Included |
| Search analytics | Not included | Not included | Included | Included |
| Private PDF search (logged-in only) | Not included | Not included | Included | Included |
| Number of sites | 1 | 1 | 5 | Unlimited |
| Agency | ||||
| White-label mode | Not included | Not included | Not included | Included |
| Unlimited sites | Not included | Not included | Not included | Included |
| Support | ||||
| Community support | Included | Included | Included | Included |
| Email support | Not included | Included | Included | Included |
| Priority support | Not included | Not included | Included | Included |
| Price | Free | From $89/yr | From $169/yr | From $529/yr |
Compatibility
Tested up to WordPress 7.1
Each site keeps its own index and settings
Plus Avada and HashThemes Total search snippets
Flipbook previews and page-jump lightbox
English, French, German, Dutch, Swedish
Up to 500 MB, indexed in the background
Before and after indexing and search, results HTML
Brings your existing index into Pro once
What's next
Built from customer requests. Not released yet, so not included in today's plans.
FAQ
WebEquipe PDF Search Pro is a WordPress plugin that indexes the text of the PDF files in your Media Library and makes it searchable. Visitors find words inside PDFs from your normal site search, or from a dedicated PDF search form placed on any page. Text-based PDFs are indexed on your server; scanned PDFs are read with Google Vision OCR on a paid plan.
No. Default WordPress search only reads post titles and page content. It ignores everything inside uploaded PDF files, so a visitor searching for a policy name, course code or model number gets zero results, even when the answer is in one of your documents.
Yes, on Starter, Pro and Agency. Scanned and image-only PDFs are read by Google Vision OCR, automatically on upload if you choose. Each paid plan includes monthly OCR page credits that reset each billing cycle. Ordinary text PDFs never use OCR credits.
PDFs with a text layer are indexed on your own server and never leave it. Only PDFs that need OCR are sent to the WebEquipe OCR service, which passes them to Google Vision. The text comes back to your WordPress database, and the files are deleted once the result is checked.
Yes, on Pro and Agency. Search analytics, under PDF Search Pro → Analytics, shows total searches, searches with no results, top search terms, content gaps, most-clicked PDFs and filter usage, and exports search and click data as CSV for any date range.
No. Large PDFs are indexed in the background with WordPress cron, so uploads do not time out and visitors are not affected. Searches run against a pre-built index, using FULLTEXT search when your database supports it.
Use Exclude to keep a PDF out of search permanently: it stays in your Media Library but is skipped, even during Re-index All. Use Private (Pro and Agency) to keep a PDF searchable for logged-in visitors only. Both work per file or in bulk.
No. Pro imports the free plugin's existing index once. If the free plugin is still active, Pro deactivates it so the two do not run together.
It works with block themes, with extra compatibility for Avada and HashThemes Total, and on WordPress Multisite, where each site keeps its own index. The admin is available in English, French, German, Dutch and Swedish. It requires WordPress 6.2+ and PHP 7.4+.
Every paid plan has a 7-day money-back guarantee; OCR credits you have already used are deducted from the refund. After 7 days licences are non-refundable. If you cancel, you keep access until the end of the current billing period, and unused OCR credits expire then.
SearchWP and Relevanssi are full site-search suites covering posts, custom post types and WooCommerce. WebEquipe PDF Search Pro is built for PDF search only. It costs less, installs faster, and includes Google Vision OCR for scanned PDFs, which neither offers natively.
No. Password-protected and corrupt PDFs cannot be indexed. Remove the password from the file, upload it again, and it will index normally.
OCR for scanned PDFs, private search and analytics, from $7/mo billed yearly, with a 7-day money-back guarantee.
Help
[webequipe_pdf_search_form]
Support
Questions about PDF Search Pro, a bug, billing, or a feature you'd like. The developers who built it will reply.
Thanks. We'll reply to your email within 24–48 hours.
